Most of the public today prefer to use public spaces like parks, buildings, cafes and working spaces to avail their excellent services. This indicates that at any given point in time, there are a large number of people using a particular public space. This makes it extremely difficult for any public space manager to keep a check on the public. This is where the need for a Visitor Management System arises.
What is a Visitor Management System?
A Visitor Management System refers to a set of tools that are used by the manager of any public place to welcome and be prepared to meet their guest. It is usually used when any third person comes into an organization. It ensures that this person is greeted and also that the actions and the services used by this person are monitored. The easiest way to keep track of visitors is through a log book where visitors enter their both their personal details as well as details regarding which service they availed and may even include a section reserved for feedback from the visitor.
What are Co-working spaces?
Co-working spaces are a very recent and extremely popular service provided by an organization that is typically availed by independent workers, work-from-home professionals or those who travel frequently and end up working in isolation. It is an idea where all those people who do not go to a ‘regular’ office yet, want to avail some of the services they provide, can meet and work together in a common or often public area. It is very similar to an office except that it is self-directed and that all the co-workers working there are not employed by the same organization but are actually employed by different companies.
Why are Co-working spaces growing in popularity?
Since co-working spaces began appearing in major cities, they have only been growing in popularity, with more and more people choosing them over conventional office spaces for work. There are many reasons for the growing popularity of co-working spaces, some of which are that they are:
. affordable and cost-effective. With co-working spaces, there is no need to buy or lease out the entire office space and one can use and pay for only as much space as they need. This is one of the most important reasons for the growing popularity of these spaces.
. they offer an opportunity to work with others as working at home can become lonely.
.they provide a sense of community.
. it is possible to improve one’s work-life balance with co-working spaces.
Why is there a need for a Visitor Management System for Co-working Spaces?
With the growing popularity of co-working spaces, an overwhelming number of people are beginning to use co-working spaces and prefer them over conventional office areas. So, the need for a Visitor Management System for Co-working spaces arises. A Visitor management system for co-working spaces is extremely important and beneficial because:
. helps understand how much space is required and is used. It helps to optimize the space available and eliminate bottle-necks and design an efficient space.
. enables a leader to keep an eye on who is using what common equipment and what they are doing with it.
. bolsters security by keeping an eye on everyone entering and exiting the place.
. helps in the orderly functioning of a co-working space.
As co-working spaces grow in popularity, it is essential for a Visitor Management System for Co-working spaces to enhance the experience of using them.